Legal Notice & Privacy
Note on GDPR: Although the General Data Protection Regulation (GDPR) doesn’t apply to the IMI2 JU, Regulation 45/2001 will soon be replaced by a new legal instrument which will mirror the principles of the GDPR. In the meantime, we have decided to apply those principles to the personal data we process.
The IMI Joint Undertaking (IMI JU) maintains its web site to enhance public access to information about its initiative and policies. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them. However the IMI JU accepts no responsibility or liability whatsoever with regard to the information on its web site.
This information is:
- of a general nature only and is not intended to address the specific circumstances of any particular individual or entity;
- not necessarily comprehensive, complete, accurate or up to date;
- sometimes linked to external sites over which the IMI JU have no control and for which the IMI JU assumes no responsibility;
If you need specific advice, you should always consult a suitably qualified professional.
Please note that it cannot be guaranteed that a document available on-line exactly reproduces an officially adopted text. Only documents adopted by the Governance structure of the IMI JU and available in paper are deemed authentic.
It is our goal to minimize disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The IMI JU accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.
This disclaimer is not intended to limit the liability of the IMI JU in contravention of any requirements laid down in applicable national law nor to exclude its liability for matters which may not be excluded under that law.
Reproduction is authorised, provided the source is acknowledged, save where otherwise stated.
Where prior permission must be obtained for the reproduction or use of textual and multimedia information (sound, images, software, etc.), such permission shall cancel the above-mentioned general permission and shall clearly indicate any restrictions on use.
Image copyright information
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Personal Data Protection and your privacy
The IMI JU is committed to user privacy.
The policy on "protection of individuals with regard to the processing of personal data by the Community institutions" is based on Regulation (EC) N° 45/2001 [234 KB] of the European Parliament and of the Council of 18 December 2000. This general policy covers the European Union's family of institutional web sites, within the eu domain.
In this respect:
- A Data Protection Officer ensures that the provisions of the Regulation are applied and advises controllers on fulfilling their obligations (see art. 24 of the Regulation);
- The European Data Protection Supervisor will act as an independent supervisory authority (see art. 41 to 45 of the Regulation) and issues guidelines on specific themes in order to provide guidance in certain fields such as recruitment, processing of disciplinary data and video surveillance.
The IMI JU web site provides link to third party sites. Since we do not control them, we encourage you to review their privacy policies.
We use social media to present our work through widely used and contemporary channels.
Our use of social media is highlighted on this web site. For instance, you can watch IMI videos, which we upload to our YouTube page and follow links from our website to Twitter and LinkedIn.
Cookies are not set by our display of social media buttons to connect to those services when our web site pages are loaded on your computer (or other devices) or from components from those services embedded in our web pages.
Each social media channel has their own policy on the way they process your personal data when you access their sites. For example, if you choose to watch one of our videos on YouTube, you will be asked for explicit consent to accept YouTube cookies; if you look at our Twitter activity on Twitter, you will be asked for explicit consent to accept Twitter cookies; the same applies for LinkedIn.
If you have any concerns or questions about their use of your personal data, you should read their privacy policies carefully before using them.
What is an e-service?
An e-service is a service or resource made available on the Internet in order to improve the communication between stakeholders on the one hand and the IMI JU on the other hand.
Three types of e-services are or will be offered by the IMI JU web site:
- Information services that provide stakeholders with easy and effective access to information, thus increasing transparency and understanding of the policies and activities of the IMI JU;
- Interactive communication services that allow better contacts with stakeholders thus facilitating policy consultations, and feedback mechanisms, in order to contribute to the shaping of policies, the activities and the services of the IMI JU;
- Transaction services that allow access to all basic forms of transactions with the IMI JU, e.g. procurement, financial operations, recruitment, event enrolment, acquisition or purchase of documents etc.
- What information is collected, for what purpose and through which technical means the IMI JU collects personal information exclusively to the extent necessary to fulfil a specific purpose. The information will not be re-used for an incompatible purpose;
- To whom your information is disclosed. The IMI JU will only disclose information to third parties if that is necessary for the fulfillment of the purpose(s) identified above and to the mentioned (categories of) recipients. The IMI JU will not divulge your personal data for direct marketing purposes;
- How you can access your information, verify its accuracy and, if necessary, correct it. As a data subject you also have the right to object to the processing of your personal data on legitimate compelling grounds except when it is collected in order to comply with a legal obligation, or is necessary for the performance of a contract to which you are a party, or is to be used for a purpose for which you have given your unambiguous consent;
- How long your data is kept. The IMI JU only keeps the data for the time necessary to fulfill the purpose of collection or further processing;
- What are the security measures taken to safeguard your information against possible misuse or unauthorised access;
- Whom to contact if you have queries or complaints.
How do we treat e-mails you send us?
Many pages on the IMI JU web site have a 'Contact' button, which activates your e-mail software and invites you to send your comments to a specific functional mailbox.
When you send such a message, your personal data is collected only to the extent necessary to reply. If the management team of the mailbox is unable to answer your question, it will forward your e-mail to another service. You will be informed, via e-mail, about which service your question has been forwarded to.
If you have any questions about the processing of your e-mail and related personal data, do not hesitate to include them in your message.
Where can I find information about the European Data Protection Supervisor thematic guidelines?
The thematic guidelines concern several specific themes in order to provide guidance for EU institutions and bodies, such as Joint Undertakings, in fields relevant for them. The Guidelines also serve as reference document for measure current practices:
- Staff Evaluation;
- Anti-harassment procedures in European institutions and bodies;
- Tasks, duties and powers of the Data Protection Officer (Article 24.8);
- Administrative inquiries and disciplinary proceedings;
- Health data at work;
- Staff recruitment.
For further information, we encourage you to consult the text of the Guidelines in the European Data Protection Supervisor pages.
If you have any questions about the implementation of the Guidelines at IMI, do not hesitate to send us a message.